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EventSupplierSelect provides comprehensive functionality to support each stage of the sourcing process.
Overview
The RFP process is the de facto standard for professional supplier selection. But the administrative challenges of drafting, issuing and scoring complex RFP questionnaires are formidable. EventSupplierSelect addresses these challenges by automating as much of the process as possible, allowing buyers to focus on the core task of framing the right questions and evaluating the responses. EventSupplierSelect is a hosted service for instant, hassle free implementation with complete flexibility to meet your needs and your RFP process.
Process
All sourcing exercises share a common process involving:
- Define the service or
product required and the
criteria by which bidders
will be evaluated.
- Issue copies of the RFP to bidders.
- Monitor respondents’ progress as they prepare their bid responses, answering queries as they arise.
- Analyze completed responses by scoring, weighting and statistical analysis.
Key Benefits
EventSupplierSelect delivers improved supplier selection, transparent decision making, and administrative efficiencies.
- Decision Quality - Scoring, weighting, and analysis of responses via charts with drill down capability
enables bidders to be
instantly compared across
all selection criteria.
- Transparency - all sourcing management guidelines are supported so that contract award decisions demonstrate impartiality, transparency and a
complete audit trail.
- Process Efficiency - all interaction is via a single user-friendly website, eliminating time wasted with emails, Word documents, re-keying, spreadsheets, and complex scoring calculations.
EventSupplierSelect provides comprehensive functionality to support each stage of the sourcing process. |
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Terminology Confusion?
Unclear about the acronyms - "eRFX", "eSourcing", "SRM" etc?
Check out ourSourcing Terminology FAQ |
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Sourcing & Procurement
Most sourcing exercises share elements of a generic process, whether the project is to shortlist candidates, select a supplier
or to review an existing supplier:
- Define requirements for the new goods or service
- Identify criteria which can be used to assess a candidate's ability
to deliver goods or services to meet these requirements
- Frame the criteria as questions, wherever possible using closed questions
- Structure
the questions in sections and (if necessary) subsections, assigning
weightings according to the relative importance of the underlying
criteria
- Identify potential candidates
- Issue the questions to the candidates and collect their responses
- Read and score responses
- Apply weightings and calculate total scores
- Compare and select respondents
EventSupplierSelect helps with this process. Question and
questionnaire libraries share knowledge throughout an
organization - slashing the time it takes to draft a
new questionnaire. Graphical tools simplify the process
of weighting big, structured questionnaires. Pluggable
directory implementations give all users access to the
same set of suppliers. Web based questionnaires make
it easier for anyone with a browser to respond. Scores
are entered inline. Scoring comments and a full audit
trail enable groups to work on the same set of responses
in parallel. Automated weighting calculations reduce
errors.
Of course the really tricky part is identifying requirements, framing
questions, and decyphering responses. EventSupplierSelect
automates those parts of the process
which are low value, administrative, and otherwise error
prone.
Read more about SupplierSelect in the feature tour.
Procurement Regulations
Many procurement projects, especially in the government sector or other
regulated environments, must comply with strict rules concerning
the conduct of the procurement process. EventSupplierSelect
helps enforce and document many of the most common rules:
- Audit Trail: Every action is logged. In the case of question responses, scores or scoring comments,
a complete change history is maintained of all previous values. Thus complete transparency is provided as to when
RFPs were issued and when they were first read or scored.
- Supplier Feedback: When a supplier's bid is rejected they may
access a detailed report indicating how they scored relative
to other applicants (on a "blind" basis). EventSupplierSelect
makes it easy to generate a report providing this information.
- Same Information to all Suppliers: EventSupplierSelect's messaging
subsystem can be configured to disallow private communication
between the buyer and one supplier. So, when a supplier
has a question about question 2.3.14, the answer can
be made visible to all suppliers.
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